Power Tool: Goals vs. Tasks

As we answer these questions and our goals become clear, we can begin creating action steps or tasks to achieve them.  It is important to examine each action step to ensure the steps are in sequential order.  This may require a few initial progressive actions steps that can then be broken down into smaller tasks.  When creating a goal-oriented task list, it is helpful to continually ask:

will this task help me reach my goal?

 Once their connection to the goal is clear, the tasks can then be effectively incorporated into our to-do list.

The second step in making our actions more effective is to examine the individual tasks on our to-do lists. We all have tasks, or chores, that need to be done as a part of daily living.  As mentioned above, just as we overlook the “how” for our goals, we forget to really examine the “why” behind the tasks we do.  Some of the questions we can ask are:

• Why are we doing this particular task?
• Is the task related to our goals? How will it help us move forward?
• Is it necessary or just a time filler?
• Is there a way to reduce the time spent on the task?
• Are we the only person that can do this task or can we delegate?

As we answer these questions, we may realize many tasks can be eliminated or delegated to free up valuable time.

Tasks, then, can be important steps to our success if we understand the reason behind the task.  Without the why we can waste valuable time trying to complete tasks and get nowhere with reaching our goals.

This was the case with Maria. When she took the time to examine her to-do list, she discovered a mix of goals with no action steps, and tasks unrelated to her goals or unnecessary for her to complete.  She redid her list to clearly define her goals, delegate some tasks, prioritize others, and make new ones based on her goals. With more clarity as to why she was “doing” her tasks she found she was finally “accomplishing” her goals.

Reflection

•    How good do you feel at the end of the day about your actions? Do you have a sense of accomplishment or frustration?
•    Take some time for personal reflection. Are you clear on your vision? Do your goals have a purpose that is tied directly to making your vision a reality?
•    What actions in your life do not support your goals and can be delegated?
•    What underlying beliefs might be stopping you from delegating activities that don’t support your goals?

Coaching Application

As a coach, your goal is to support your client in creating their desired life.  A primary part of that is helping the client to discover what is working, what is not, and why.

When a client is frustrated about their progress, helping them take a look at day to day activities can unlock the key to moving forward.  Clearly understanding the difference between a goal and a task will enable the client to focus, prioritize, delegate, and manage their time more effectively – and more successfully.

Reflection

•   How can you model the success of a goal-oriented versus task-oriented action plan to your client?
•   What powerful questions can you ask your client to help them evaluate their to-do list?
•   How can you give positive support to your client while making this shift?